Free UK Painter & Decorator Quote Template (2026)

Quote decorating jobs like a professional. Editable, VAT-ready, with per-room and per-m² pricing. Free download.

What's included in this template

  • Company details with your logo and VAT number
  • Customer and job address section
  • Itemised prep, materials and labour breakdown
  • Per-room and per-m² pricing lines
  • VAT calculation (20% standard)
  • Payment terms and Late Payment Act interest clause
  • Consumer Rights Act 2015 quote-validity clause

Why written quotes win decorating jobs

Decorating is judged on finish and trust, and your quote is the first sample of both. A clear, itemised quote that separates preparation, materials and labour tells the customer you take the work seriously — and prep is where cheap quotes cut corners, so spelling it out sets you apart.

Written quotes also prevent the classic decorating dispute: scope. 'Rub down, fill and apply two coats to all woodwork in the lounge and hallway' is unarguable; 'paint the downstairs' is a fight waiting to happen.

Common quote mistakes UK decorators make

Vague scope that invites 'while you're here' extras with no extra pay.

Not pricing preparation separately, so customers assume the cheap quote and the thorough one are the same job.

No VAT clarity when registered, and no validity period.

Sending an unbranded message instead of a professional quote.

Frequently asked questions

Is this painter quote template free?

Yes — enter your email for the editable template plus a free InstantTradeQuote account. No card needed.

Does it support per-m² pricing?

Yes. The template includes per-room and per-m² lines so you can price walls, ceilings and woodwork the way you actually work.

Do decorators charge VAT?

Only if VAT registered, required once turnover exceeds £90,000 in a rolling 12-month period. Decorating is standard-rated at 20%. Check HMRC for your situation.

Is an accepted quote binding?

Generally yes — an accepted fixed-price written quote forms a binding contract under the Consumer Rights Act 2015.

Can I add my branding?

Yes. Add your logo and VAT number once and they appear on every quote in the ITQ app.

How quickly can I quote?

Under a couple of minutes with the free ITQ app, then send by WhatsApp or email.