Free UK Builder Quote Template (2026)
Quote extensions, renovations and repairs like a professional. Editable, VAT-ready, with stage payments. Free download.
What's included in this template
- Company details with your logo and VAT number
- Customer and site address section
- Itemised labour, materials and plant breakdown
- Stage-payment schedule for larger jobs
- VAT calculation and CIS/reverse-charge note
- Payment terms and Late Payment Act interest clause
- Consumer Rights Act 2015 quote-validity clause
Why builders need itemised, staged quotes
Building work involves the most money and the most unknowns, which is exactly why a clear written quote matters most. Breaking a job into stages — with a deposit and stage payments tied to milestones — protects your cash flow and sets the customer's expectations before a spade goes in the ground.
An itemised quote also protects you when the unexpected appears behind a wall or under a floor. A short variations clause turns 'the job cost more than you said' into an agreed, priced change rather than an argument you lose.
Common quote mistakes UK builders make
Quoting a single lump sum with no breakdown and no stage payments, then carrying all the risk and cash-flow strain.
No variations clause, so every surprise becomes a dispute.
Unclear VAT — and, for subcontract work between VAT- and CIS-registered businesses, missing the domestic reverse charge.
No validity period on a quote built from volatile material prices.
Frequently asked questions
Is this builder quote template free?
Yes — enter your email for the editable template plus a free InstantTradeQuote account. No card required.
Does it handle stage payments?
Yes. The template includes a stage-payment schedule so you can tie a deposit and interim payments to milestones on larger jobs.
What about VAT and the reverse charge?
The template has a VAT line and a note on the construction domestic reverse charge, which can apply to subcontract work between VAT- and CIS-registered businesses. Confirm specifics with your accountant.
Is an accepted quote binding?
Generally yes — an accepted fixed-price written quote forms a binding contract under the Consumer Rights Act 2015. Use a variations clause for unforeseen work.
Can I brand it with my logo?
Yes. Add your logo and VAT number to the company block — saved once and reused automatically in the ITQ app.
How fast can I produce a quote?
The free ITQ app builds an itemised, branded quote in a couple of minutes and sends it by WhatsApp or email.